Tips: Guide to Incorporation of LLC

Legal Support Group

BEYOND

（Immigration Lawyer WATABE Office）

Tips: Guide to Incorporation of LLC

Preparation

1. Decide the following

Create a very clear business plan before starting the procedure.

Note that just establishing a company does not guarantee getting business manager visa.

Name of the company	✔ Kanji, hiragana, katakana, and alphabet can be used ✔ “Godo gaisha合同会社“ must be included in the company name, such as “Godo gaisha ABC”
Purposes of business	✔ List up the contents of your business ✔ Check if your business needs business permit ✔ Share your business plan and inalize it together
Location of Head Office	✔ Confirm that the selected premises can be used as an office for business
Amount of stated capital	✔ Decide the total amount ✔ Decide the amount of investment by each partner ✔ If you want to get “Business Manager Visa”, you need to invest at least 5 million JPY
Partners	✔ All partners are executive partners by default ✔ You can appoint executive partners in your Teikan, Articles of incorporation ✔ Select representative partner among executive partners
Business year jigyou nendo 事業年度	✔ Better to set the month of incorporation as the starting month (otherwise, you need to do your first financial closing soon after incorporation)

２．Prepare

✔ Company hanko (one for registration and one for bank account)

✔ Seal registration certificates of partners (each partner’s private registered seal)

Preparation for company registration

1. Remit service fee

Remit the agreed-upon service fee to our bank accvount.

After confirming your remittance, we will start drawing up your company Teikan, Articles of incorporation.

2. Drawing up your company Teikan, Articles of incorporation

We will draw up your company Teikan based on the information you have supplied. When finalized, we will make the electronic company Teikan.

3. Remit the stated capital

After Teikan is finalized, the stated capital must be remitted to the representative partner’s bank account (because the company does not yet have its company bank account).

Documents called Furikomi shoumeisho which prove the stated capital has been surely remitted.

[Prepare the following]

a. Copy of the cover page of the representative partner’s bank book

b. Copy of the first page of the representative partner’s bank book

c. Copy of the page of the representative partner’s bank book which shows the remittance (date and amount must be printed)

If the representative partner is the only partner of the LLC, remit the total amount of the stated capital from his/her bank account A to his/her bank account B.

4. Documentation for company registration

We will prepare the necessary documents other than Teikan and Furikomi shomeisho.

5. Seal

Affix the seals of personal registered hanko and company hanko on company registration application documents.

Company registration application

Company registration application shall be submitted on-line. Registration will be completed in about 1 week. The company seal registration card and Evidence of cause of registration will be sent to you by post.

After company registration

The below chart shows what you need to do after your company is registered. Since the procedures are complicated, it is strongly advised to hire specialized lawyers such as a tax lawyer, and a labor and insurance lawyer. We can give you referrals to the specialized lawyers.

Notice of incorporation	1. To prefectural and city government tax office (within 1 month after incorporation) Attachment: copy of Teikan and Company Tohon 2. To city hall (within 1 month after incorporation) Attachment: copy of Teikan and Company Tohon 3. To Tax office (within 2 months after incorporation) Attachment: copy of Teikan, Company Tohon, List of partners, Balance sheet at the time of incorporation
Application for blue return	To Tax office (within 3 months after incorporation)
Seal registration certificate	Necessary for making office lease contract and for opening company bank accounts
Tax report for commencement of payroll	To tax offices in charge of the address of partners and employees (within 1 month after incorporation)
Special treatment for tax withholding	For the company with employees less than 10, income tax could be paid 2 times per year instead of every month
Various notification for labor insurance	Within 10 days after employees join the company, a. to Labor standard inspection bureau for Labor insurance b. To Hello Work for Employment insurance
Application for social insurance	To Pension office a. company registration for social insurance b. employee registration for social insurance c. employees’ family members registration for social insurance